Release Log

October 2022

Custom Roles:

Take control of your user access with our new custom role options.

Edit existing user, manager and super user roles or create your own roles with the access rights you need.

Early Checkin:

Check in can now be allowed before the booking starts, even if it is before the office working hours.

Edit Bookings

Check in can now be allowed before the booking starts, even if it is before the office working hours.

August 2022

Step out of office:

When enabled in settings users can now mark them selves temporarily out of the office without having to check out and re-book a space on return.

There is also an option to automatically check a person out if they do not return to the office with a set period of time.

Guest Allocations:

Spaces can now be allocated to "Guests" This option (in advanced allocations) means all users can book a space/desk for a guest but not for themselves or other people

Admin rights to check other in and out:

Admin users can now check other users in and out of there desks/spaces.

Meeting room Utilisation:

New dashboard for meeting room data, showing you a summary by day of the week for utilisation of your rooms including top users, average length of meetings and much more. Head over to the reports page to view.

Multi Lingual support:

User preferences now includes the option to display the portal in the following languages:

  • English

  • French

  • Dutch

  • Spanish

  • Welsh

July 2022

Priority Allocation:

Release desks that are allocated to users or teams after or before a set number of hours.

This means you can allocate a desk to a person or team and if they do not book it, let's say within 2 hours from the start of the working day, the desk becomes available for others to book.

This means a person or team can have the priority over booking a desk up to a certain point in time, wether thats 24 hours before of a few hours after the start of the day.

Room Resources:

Adding resources to your meeting rooms allows users to filter on the office plan to find the room that has all the right facilities before booking.

  • Room Images

    • The view of a meeting room now displays an image of your room, you can upload and change these images from settings. We have added a generic default image so you don’t have to add one if you don’t want to.

  • Capacity of a room

    • The capacity of a room as listed in your Office 365 or Google room resource is now displayed in the header of the room for users to see.

  • Room Services - clearer visibility

    • Room resources that are available to the user/room are now displayed in the calendar view, hover over the services to see the service items.

Paxton Net2 integration

This long anticipated plugin is now available by request. Our Paxton Net2 plugin syncs your users and maps Paxton “doors” to Clearooms office’s allowing you to auto-checkin users when they access the building - no more prompts and reminders, just seamless checkins.

  • Reporting on your Paxton door access is also delivered as part of this plugin, see who is in the office based on door access and highlight people that are in the office but have not booked a desk.

  • No desk - book on automatically - This optional feature books a desk for people entering the building without a desk booked. The email notification will advise them which desk has been booked for them.

  • Notifications - Email notifications when a user enters the building without a booking to a nominated person/group email.

  • See a timeline of events from the desk booked, door entry, check in/check out

Learn more about our Paxton integration here and request access by emailing info@clearooms.com

June 2022

  • Office Plan Kiosk: Show your office utilisation and room availability on the big screen

May 2022

A big and much anticipated new feature this month with the Day/Week view. Click on "Who is in" from your offices page to see it in action.

  • Day/Week View: New look "Who is in" page that gives users a single view of the full day or week across all offices.

  • Default Landing Page: Set you account to Offices or Meeting rooms so that users are directed to the best page for your account when they login.

  • Reset users passwords: Admins can now reset a users password from the edit user page.

  • Search for users by roles from the users page.

  • Meeting Room integrations: A number of small bugs squashed

April 2022

Meeting Room Services

Book catering, equipment or anything you need directly from a meeting room booking.

Meeting room services allow you to create custom groups (Services) of items and make them available to order when booking a meeting room though Clearooms. 
Examples of Services could be  

  • Catering, with various options of sandwiches, buffets or drinks 

  • Equipment, with item such as projectors, laptops, white boards

  • Configuration, with items like "Conference set up" , "Training Set up"

Once services are created you can allocate a designated email address to send requests to and assign the "Service Manager" role to users so they can view, edit, respond to orders. 

To upgrade to Meeting Room Services open Settings > Account > Upgrades and Labs  You can start a trial of the service which lasts 10 days or purchase immediately.

Learn More

Email Branding

You can now brand all emails that are sent from Clearooms. on your account. From Settings > Account Email Branding turn on this feature and upload your logo plus add a customer footer to all emails.

March 2022

Branded Email’s

Make it personal - you can now set up branding for all emails that sent internally to your users form Clearooms.

Emails such as Check in Reminders, Booking Confirmations and user invitations.

To add branding to your emails in Clearooms open Settings > Account Email Branding.

Fire Marshalls and First Aiders

User Attributes have now been released and 2 default attributes of “Fire Marshall” and First Aider” added to your account. To assign thee attributes edit a user from Settings > Account > Users.

New custom attributes can also be added to let users see who has what attributes and where they are sitting

February 2022

Custom Times (Replaces Hourly Booking) 

 A much requested new feature this month, custom times allows you to set any increment value for booking desks. Allow users to book for 10 minutes, 15, 30  what ever is appropriate for your office. 

Visitor Management (Beta) 

We have been working on a new Visitor Management product that will allow you to manage visitors coming to your office. 

In this first Beta release you can set up a Kiosk in your reception area for visitors to sign into and view our Visitors Dashboard to manage all visitors and send notifications to the person they are visiting on arrival. 

This beta version of the product is available on your account by request only. Please contact us here to request access. 

Access to Billing 

User Roles have had an upgrade and you can now give access to the billing page without granting full admin access.

This new change means users all have the standard access and other permissions are added which allows you to give "Accounts" access to a standard user, or "Manager and Accounts" 

More roles will follow and this is a big step towards our new "Custom Roles" which will be delivered in March to allow you compete personalisation of roles and permissions. 

January 2022

Part Time Allocation 

Advanced allocation now allows you to allocate a desk to a user or team for part of a week. This means if you have a user that only works, say, Monday to Wednesday you can  allocate a desk to that user just for those days and leave it available on Thursday and Friday to be used as a Hot-desk. 

Allocation to multiple people and Teams 

You can also allocate a desk to more than one person or team. Let's say you have a bank of desks that is used by I.T. but you want senior managers to also be able to book these desks. Thats ok, allocate to I.T and multiple other users full time or just certain days. 

2021

December

  • Checkin Via QR Code

  • Cancel Bookings in Bulk

  • Colour Preferences 

  • Meeting Room Integration updates

November

  • Repeat and Multi Date Booking

  • Prevent same day bookings

  • Utilisation Report

October

  • Multi Team Allocations

  • Automated Desk Release

  • Check Out Early

  • User Management Updates

September

  • Admin Knowledge Base

August

  • Maintenance Month

July

  • Find a Colleague

  • Meeting Rooms on Mobile App

June

  • Custom Booking Forms

  • Manage who can view each office

  • Admin Calendar Feeds

May

April

  • Hourly Booking

  • Push Notifications

  • Custom Availability Rules

March

  • Quick view

  • Team Allocations

  • Who's in the office today

  • New Rules to Control Bookings

  • Mobile App Launch

February

  • Desk Allocation

January

2020

December

  • Check-in

  • Trace Report

November

  • Plan Scaling & Social Distancing Feature

  • 'Super User' Role

October

  • Calendar Feeds

  • Editing a Repeat Booking

  • Privacy Settings

  • Office Working Hours

September

  • Single Sign-On (SSO)

  • Desk Resources

  • My Bookings View

  • Booking Desks for Others

August 2020 

  • Report Builder

  • My Default Office 

  • Booking Confirmation

  • Desk Limits

July

  • Contactless Meeting Room Booking